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Accounts Payable Specialist

Job Description

We are seeking an Accounts Payable Specialist. The ideal candidate will ensure that project expenses are controlled by verifying, processing and reconciling invoices and statements according to standard construction accounting procedures. This position will provide general accounting support duties, including data entry, payment generation, vendor relations, and statement reconciliation.

Job Duties & Responsibilities

• Responds to inquiries from internal and external customers concerning invoice status.
• Investigates invoicing issues by providing payment scheduling resolution.
• Maintains an invoice queue within department standards and statement reconciliation.
• Compiles and reviews trends concerning inaccurate invoices and partners with management to find solutions.
• Coaches internal and external customers on proper procedures.
• Assists with month-end close process.
• Performs data entry and other duties as assigned by supervisor

Qualifications

• Associate or bachelor’s degree in Accounting or related field. Equivalent and relevant experience in place of degree acceptable.
• 2 years’ experience in accounting or related field.
• Background in the construction industry preferred.
• Ability to work in a fast-paced environment, utilizing integrated accounting systems.
• Excellent customer service skills.
• Strong oral and written communication skills.
• Ability to effectively multi-task with tight deadlines independently and within a team environment
• Ability to define problems, collect and analyze data, establish facts, draw valid conclusions, and recommend solutions.
• Ability to follow-through on deliverables and pay attention to details amid multiple projects and deadlines.
• Knowledge of standard office procedures.
• Proficient in Microsoft Office suite.
• Ability to handle conflicts in a professional and tactful manner.
• Experience requesting compliance documents (W-9’s, COIs, DBE Certifications, signed contracts, etc.).

Job Type

Full-time